Salary Advance Policy

Last updated: September 23, 2026

The objective of this policy is to establish a structured framework for providing emergency salary advances to employees of Pinnacle Infotech Solutions. The intent is to extend financial assistance to employees who are facing urgent and unforeseen financial hardships, thereby ensuring their well-being while maintaining the fair, transparent, and responsible utilization of company resources.

1. Scope

This policy is applicable to all full-time employees of Pinnacle Infotech Solutions who have successfully completed their probation period.

2. Eligibility

Only full-time Employees may apply for an emergency salary advance if they meet the following conditions:

  • Have completed a minimum of twelve (12) months of continuous service with the company.

  • Are experiencing urgent and unforeseen financial needs, including but not limited to:

Medical emergencies (self or immediate family). o Accidents or hospitalization (self or immediate family).

Natural calamities or disasters effecting (self or immediate family). o Death of an immediate family member.

Marriage-related expenses for Self

Part-time education upgradation or short-term certified professional courses only for self.

Other exceptional circumstances as may be approved by HR/Management.

Note:

  • Immediate relatives are defined as “spouse, parent, sibling, and child of such person or of the spouse, any of whom is either dependent financially on such person”.

  • Routine and planned personal expenses (e.g., vacations, consumer purchases, repayment of personal debts, full-time higher education, etc.) are not covered under this policy.

  • For routine financial needs, employees are encouraged to explore banks or other financial institutions.

  • Salary advances are extended by the Company strictly for unplanned and time-sensitive exigencies. The underlying purpose is to provide immediate financial support to employees in circumstances where arranging funds from banks or other financial institutions within a short timeframe is not reasonably feasible.

3. Advance Amount

  • The maximum amount of emergency salary advance shall not exceed 50,000/- (Fifty Thousand Only)

  • The final approved amount will be determined by the HR Department in consultation with the respective Business Head, considering the nature of the emergency and the repayment capacity of the employee.

4. Repayment Terms

  • The advance shall be interest-free, intended exclusively for emergency purposes. Repayment will be made through monthly payroll deductions.

  • The standard repayment period will be six (6) months, depending on the amount availed.

  • Employees may choose to repay the loan amount in advance without any penalty.

5. Application Process

Employees seeking an emergency salary advance must follow the process outlined below:

  • Submit a formal written request via email to the Location HR Head, along with all supporting documents (such as medical bills, hospitalization records, death certificate, etc., as applicable).

  • The HR Head will review the request for eligibility and validate supporting documents. 3. Depending on the loan size, the HR Head will consult with Management/Business Head for final approval.

  • Once approved, the advance will be disbursed to the employee through payroll or direct bank transfer.

6.Conditions

  • An employee may avail only one emergency salary advance at a time.

  • There must be a minimum gap of two (2) year between two consecutive loans, unless specifically approved as an exception by HR.

  • In the event of resignation ortermination, the outstanding advance amount will be recovered from the employee’s Full & Final (F&F) settlement dues.

  • If an employee absconds without repaying the advance, the company reserves the right to initiate legal proceedings for recovery.

  • Any misrepresentation, falsification of documents, or misuse of the loan facility will lead to disciplinary action, including possible termination.

  • If the advance amount is found to have been used for illegal activities, the company shall not be held liable and may initiate appropriate legal proceedings against the concerned employee.

  • As a condition for granting any salary advance, the employee shall submit a duly signed post-dated cheque (PDC) in favour of the Company for the advance amount, or such amount as decided by the Company.

  • The post-dated cheque shall be kept as security and may be presented only in case of default in repayment, including failure of salary deductions, resignation, termination, or absconding.

  • Upon full repayment of the salary advance, the post-dated cheque shall be returned or destroyed as per Company practice.

7. Confidentiality

All requests for emergency salary advance, along with supporting documentation, will be handled with the highest degree of confidentiality. Information will only be shared with individuals directly involved in the review and approval process.

8. Policy Review

This policy shall be reviewed annually by the HR Department to ensure continued relevance, effectiveness, and alignment with organizational practices and employee welfare needs.

Disclaimer

The grant of salary advances is at the sole discretion of the Company and does not create any vested right or entitlement for employees. The Company reserves the right to accept, reject, or modify any request for salary advance without assigning reasons. This facility may be withdrawn, suspended, or altered at any time, subject to management decision.